Looking for Filipino (Philippines-based) candidates 🇵🇭
Position: Executive Assistant
Work hours: 9:00 am to 6:00 pm Brisbane, Australia time
Compensation range: US$1,250-US$1,300/month

At RunRemote our mission is to help connect the top-rated remote talent with the world's best job opportunities. Our key markets and clients are located in the US, AUS, UK & Canada just to name a few. All of our roles are full-time and 100% remote, cutting out the daily commute, and providing top-rated talent with the best job opportunities all from the comfort of their home. 

About our client
Our client is positioned to be Australia’s leading digital transformation company, specialising in AI-driven optimisation for go-to-market (GTM) processes.They empower businesses to streamline their operations, enhance team effectiveness, and drive profitability by deeply embedding AI and technology. By deeply understanding each client’s unique goals and objectives, they craft tailored strategies that optimize their digital ecosystem. Their approach focuses on unlocking the full potential of businesses, driving growth, and achieving success through innovative and data-driven solutions.

About the role
As an Executive Assistant, you will work closely with the leadership team to manage day-to-day operations, coordinate activities, and ensure that tasks are completed efficiently. You will play a key role in managing schedules, communicating with stakeholders, and providing operational support that keeps our business moving forward. This role requires a highly organised individual with excellent communication skills, a strong sense of initiative, and the ability to handle multiple tasks in a dynamic work environment.

Responsibilities:

• Provide administrative support to the leadership team, including managing calendars, scheduling meetings, and organising travel arrangements.
  
• Act as a liaison between internal teams, clients, and external stakeholders to ensure smooth communication and coordination.
  
• Assist in managing day-to-day operations by organising and prioritising tasks, ensuring deadlines are met.
  
• Make sure all employees are tracking time in ClickUp and have tasks planned and scheduled for the upcoming week.
  
• Ensure that all Customer Book records are kept up to date on a weekly basis by Project Managers and Project Specialists.
  
• Conduct research and write preparation notes for the leadership team.
  
• Support project management by tracking progress on key initiatives and ensuring alignment with business goals.
  
• Manage email correspondence and respond on behalf of leadership when required.
  
• Identify opportunities to improve operational processes and implement solutions that enhance efficiency.
  
• Provide ad hoc support as needed, ensuring the leadership team can focus on high-impact activities.
  
• Assist in sourcing and screening qualified candidates to fill open roles within the business.
  
• Assist in employee engagement initiatives.

Requirements:

• At least 2-3 years of proven experience as an Executive Assistant or in a similar administrative role, supporting senior leadership.
  
• Excellent organisational and multitasking skills, with the ability to manage multiple priorities effectively.
  
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
  
• Proficiency in using productivity tools such as Google Workspace and project management software like ClickUp.
  
• Ability to work independently, take initiative, and solve problems proactively.
  
• Strong attention to detail, ensuring accuracy in all tasks and deliverables.
  
• Experience in a fast-paced environment, ideally in an agency or start-up setting.
  
• Comfortable with remote work and managing virtual communication tools.
  

Why join our client's team?

• They are a team of a dynamic and driven group of A-players, each excelling in their roles. 
• Their culture is grounded in authenticity, reliability, trustability, commitment to success and long-term relationships. These values manifest daily, fostering an environment where every team member feels empowered to innovate, make a positive impact, and drive lasting value.
• The company's success supports not only the financial freedom and passions of its founders, like travel and environmental philanthropy, but also provides employees with the opportunity to work from anywhere, support their families, and feel a strong sense of ownership within the company. 
• They aim to create positive environmental outcomes and engage in meaningful social impact initiatives, working alongside like-minded businesses to support causes that drive sustainable change in society.

Benefits:

• $50 Internet Allowance
• $50 HMO allowance
• 20 days Paid Time Off